What type of records are considered sole possession records under FERPA?

What type of records are considered sole possession records under FERPA?

• A. Records that are kept for academic evaluations
• B. Records maintained by a school official that are personal notes about a student
• C. Records related to student activities
• D. Records that contain student grades

Answer: (B)

Sole possession records are defined under FERPA as those records that a school official keeps solely for their own personal use and that are not shared with anyone else. These notes can include personal reflections or observations made by a school official regarding a student. The key aspect of sole possession records is that they are not intended for inclusion in the student's education records and are not accessible to others, which protects the privacy of the student. In contrast, records kept for academic evaluations, those related to student activities, or records that contain student grades are considered part of the student's official educational records. These records are typically shared among school officials involved in a student's education and can be accessed by the student or their guardians under FERPA guidelines. Thus, option B accurately identifies the unique nature of sole possession records as they exist independently of official educational records and are not shared for educational purposes.

Sole possession records are defined under FERPA as those records that a school official keeps solely for their own personal use and that are not shared with anyone else. These notes can include personal reflections or observations made by a school official regarding a student. The key aspect of sole possession records is that they are not intended for inclusion in the student's education records and are not accessible to others, which protects the privacy of the student.

In contrast, records kept for academic evaluations, those related to student activities, or records that contain student grades are considered part of the student's official educational records. These records are typically shared among school officials involved in a student's education and can be accessed by the student or their guardians under FERPA guidelines. Thus, option B accurately identifies the unique nature of sole possession records as they exist independently of official educational records and are not shared for educational purposes.